Newly engaged? CONGRATULATIONS!!
Here are some key questions couples should ask the ADMIRAL ROOMhttp://www.admiralroom.com before booking to ensure it’s the right fit:
photos- http://www.nicolegattophotography.com
NEWLY ENGAGED? CONGRATULATIONS!!
AVAILABILITY AND LOGISTICS
HOW MANY OTHER EVENTS WILL YOU HOST ON THE SAME DAY? You are our only event!!
WHAT IS YOUR VENUE’S MAXIMUM CAPACITY? Varies depending on set up, usually 350 people. Our job is to make your guest count look like the venue was made for it!
photo credit- http://www.wearethebowsers.com
IS THERE A MINIMUM OR MAXIMUM RENTAL TIME? Wedding packages are for 5 hours, the bar package is 4 hours. You may extend the bar package. You can pick the time frame, as long as you end by 12 midnight.
COSTS AND PAYMENTS
WHAT IS THE RENTAL FEE ? 2026, the room rental fee is $3000.00
WHAT ARE THE PAYMENT TERMS AND DEPOSIT REQUIREMENTS?
$4000 INITIAL RETAINER AND SIGNED CONTRACT- (NON REFUNDABLE)
APPROX EVERY 6 MONTHS- A MINIMUM OF $2000 IS DUE
100 DAYS PRIOR 25% OF REMAINING BALANCE DUE
10 DAYS PRIOR FINAL PAYMENT DUE
PLEASE REFER TO YOUR CONTRACT PAYMENT TERMS.
SETUP AND FACILITIES
WHEN CAN VENDORS AND DECORATORS ACCESS THE VENUE FOR SETUP? Anytime- have them call us to arrange. We are a 24/7 building.
DO YOU PROVIDE TABLES, CHAIRS? YES, included in the package.
WHAT COLOR LINENS DO YOU HAVE? Included in the price is white, ivory and black- all floor length linen. We have an abundance of specialty linens- metallic, floral, damask, crunch, lace and much more. We also have a variety of napkin colors as well.
IS THERE A BRIDAL SUITE AND GROOMS ROOM? YES, the bridal suite has the most fun balcony for B/G introduction. The room is available for 4 hours prior to the reception but if interested in longer, we can discuss arrival times. We also have a groom’s room- on the first floor. Each room is $200 unless you purchase a ceremony package and then it’s included.
VENDORS AND CATERING
DO YOU HAVE AN APPROVED OR PREFERRED VENDOR LIST? YES, because sound is so important to us, you must choose the top 25 in Buffalo. We do offer you in our wedding handbook our top 5 DJ’s/Bands.
CAN WE BRING OUR OWN VENDORS (PHOTOGRAPHER, FLORISTS)? YES, We can assist you if requested.
CEREMONY AND RECEPTION DETAILS
CAN WE HOST BOTH CEREMONY & RECEPTION? YES, We can accommodate a ceremony of up to 200, with seating for approx. 160ish people.
DÉCOR AND CUSTOMIZATION
ARE THERE RESTRICTIONS ON DECORATIONS ( CANDLES, HANGING ITEMS)? ALL CANDLES MUST BE CONTAINED WITH GLASS. IF A CYLINDER VASE DOES NOT HAVE A BOTTOM OF GLASS, YOU WILL NEED TO PROVIDE A CLEAR PLASTIC DISK TO PREVENT WAX SPILLAGE. THE ONLY LOCATION YOU MAY HANG ANYTHING FROM IS THE MARBLE WALL IN THE FRONT OF THE ROOM.
CAN WE CUSTOMIZE THE SPACE LAYOUT? YES, Every event is customizable, we use a digital program.
ACCESSIBILITY AND PARKING
IS THE VENUE WHEELCHAIR ACCESSIBLE? YES, We have a special lift and there is a ramp in the room as well as a portable ramp.
WHERE IS PARKING ? On-street parking is free on side streets after 5pm, there a 87 spots across the street, 200+ next door to us/Glenny Building, 200 on Main & Swan and 800 spots in the garage on Washington/Exchange. You can offer pre-pay, park on your own or valet. We see a lot of ride shares.
IS VALET OR SHUTTLE SERVICE OFFERED? There is a shuttle service for guests staying at the Embassy Suites on Delaware Ave. There are also two companies that offer valet service. This information is found in the wedding handbook.
ENTERTAINMENT AND TECHNOLOGY
IS THERE A SOUND SYSTEM, PROJECTOR? We have 12 speakers surround sound JBL speakers, a projector for the ceiling /wall design upgrades and microphones. Ask about details
ARE THERE RESTRICTIONS ON LIVE MUSIC OR DJS? We will give you our recommended listing of great companies.
GUEST EXPERIENCE
ARE THERE NEARBY ACCOMMODATIONS FOR OUT-OF-TOWN GUESTS? Our sister property is the Embassy Suites on Delaware Ave. All rooms are suites.
MISCELLANEOUS
IS LIABILITY INSURANCE REQUIRED? YES, we can give you suggested companies. Most vendors submit liability forms in January, if they haven’t, please inform them we need a copy.
THESE QUESTIONS WILL HELP COUPLES GET A CLEAR UNDERSTANDING OF WHAT THE VENUE OFFERS, ITS POLICIES, AND ANY POTENTIAL LIMITATIONS.
Congratulations and we can’t wait to celebrate with you and make your day truly unforgettable.
Its true, a locally owned wedding venue you are helping to develop and improve the local economy? It’s true, your locally owned wedding venues are small business owners who not only create hundreds of jobs for the local wedding industry every year, we actively support our local economy. Please consider a locally owned venue, you can find locally owned wedding venues featured on this wedding venue map.
http://www.vineyardatstcharles.com
photocredit 
photo credits: Lovely Day studios 
Congratulations on your engagement! The first vendors you should book are usually the ones that can only handle one event per day, as they tend to get booked quickly. Here’s a list in order of priority:
photo credits Alyssa Landri
photocredits: Kristy Tasca photography
photo credits: