Newly engaged? CONGRATULATIONS!!

Here are some key questions couples should ask the ADMIRAL ROOM http://www.admiralroom.com before booking to ensure it’s the right fit:

cake cutting

NEWLY ENGAGED? CONGRATULATIONS!!

AVAILABILITY AND LOGISTICS
HOW MANY OTHER EVENTS WILL YOU HOST ON THE SAME DAY? You are our only event!!

WHAT IS YOUR VENUE’S MAXIMUM CAPACITY? Varies depending on set up, usually 350 people. Our job is to make your guest count look like the venue was made for it!

IS THERE A MINIMUM OR MAXIMUM RENTAL TIME? Wedding packages are 5 hours. You may extend the time by adding an additional hour to the bar.

COSTS AND PAYMENTS
WHAT IS THE RENTAL FEE ? 2026, the room rental fee is $4000.00  

WHAT ARE THE PAYMENT TERMS AND DEPOSIT REQUIREMENTS?
         $5000 INITIAL RETAINER AND SIGNED CONTRACT- (NON REFUNDABLE)
         APPROX EVERY 6 MONTHS- A MINIMUM OF $2000 IS DUE
         100 DAYS PRIOR 25% OF REMAINING BALANCE DUE
         10 DAYS PRIOR FINAL PAYMENT DUE
       PLEASE REFER TO YOUR CONTRACT PAYMENT TERMS, as dates are assigned.

first dance at wedding recpetion

SETUP AND FACILITIES

ARE THERE DIFFERENT PRICING TIERS FOR WEEKDAYS VS WEEKENDS?  Yes, minimum spend amounts varies on day of the week and season.  Please refer to your sales person for minimum spending amounts.

CAN I ADJUST THE FLOOR PLAN LAYOUT?  Yes, that is what makes us special, we adjust the room design based on each couple vision. We have round and rectangular tables.  Please talk to the venue representative.  

WHEN CAN VENDORS AND DECORATORS ACCESS THE VENUE FOR SETUP? Anytime- have them call us to arrange. We are a 24/7 building. Although most deliver between 11am and 2pm on wedding days.

DO YOU PROVIDE TABLES, CHAIRS? YES, included in the package.

WHAT COLOR LINENS DO YOU HAVE? Included in the price is white, ivory and black- all floor length linen. We have an abundance of specialty linens- metallic, floral, damask, crunch, lace and much more. We also have a variety of napkin colors as well.

IS THERE A BRIDAL SUITE AND GROOMS ROOM? YES, the bridal suite has the most fun balcony for B/G introduction. The room is available for 4 hours prior to the reception but if interested in longer, we can discuss arrival times. We also have a groom’s room- on the first floor.

bridal suite

VENDORS AND CATERING

DO YOU HAVE AN APPROVED OR PREFERRED VENDOR LIST? YES, because sound is so important to us, you must choose the top 25 in Buffalo. We do offer you in our wedding handbook our top 5 DJ’s/Bands choices.
CAN WE BRING OUR OWN VENDORS (PHOTOGRAPHER, FLORISTS)? YES, We can assist you if requested.

CEREMONY AND RECEPTION DETAILS
CAN WE HOST BOTH CEREMONY & RECEPTION? YES, We can accommodate a ceremony of up to 200, with seating for approx. 165 people.

wedding ceremony

DÉCOR AND CUSTOMIZATION

ARE THERE RESTRICTIONS ON DECORATIONS ( CANDLES, HANGING ITEMS)? ALL CANDLES MUST BE CONTAINED WITH GLASS. IF A CYLINDER VASE DOES NOT HAVE A BOTTOM OF GLASS, YOU WILL NEED TO PROVIDE A CLEAR PLASTIC DISK TO PREVENT WAX SPILLAGE. THE ONLY LOCATION YOU MAY HANG ANYTHING FROM IS THE MARBLE WALL IN THE FRONT OF THE ROOM.

CAN WE CUSTOMIZE THE SPACE LAYOUT? YES, Every event is customizable, we use a digital program.

ACCESSIBILITY AND PARKING

IS THE VENUE WHEELCHAIR ACCESSIBLE? YES, We have a special lift and there is a ramp in the room as well as a portable ramp.

WHERE IS PARKING ? On-street parking is free on side streets after 5pm, there a 87 spots across the street, 200+ next door to us/Glenny Building, 200 on Main & Swan and 800 spots in the garage on Washington/Exchange. You can offer pre-pay, park on your own or valet. We see a lot of ride shares.

IS VALET OR SHUTTLE SERVICE OFFERED? There is a shuttle service for guests staying at the Embassy Suites on Delaware Ave. There are also two companies that offer valet service. This information is found in the wedding handbook.

ENTERTAINMENT AND TECHNOLOGY

IS THERE A SOUND SYSTEM, PROJECTOR? We have 12 speakers surround sound JBL speakers, a projector for the ceiling /wall design upgrades and microphones. Ask about details
ARE THERE RESTRICTIONS ON LIVE MUSIC OR DJS? We will give you our recommended list of great companies.

GUEST EXPERIENCE

ARE THERE NEARBY ACCOMMODATIONS FOR OUT-OF-TOWN GUESTS? Our sister property is the Embassy Suites on Delaware Ave. All rooms are suites. As of June 1, 2026 the renovation is completed.

IS THERE HEATING AND AIR CONDITIONING?

Yes, there is heating and air conditioning in the room that we can adjust.

MISCELLANEOUS

LIABILITY INSURANCE REQUIRED? YES, we can give you suggested companies. Most vendors submit liability forms in January, if they haven’t, please inform them we need a copy.

THESE QUESTIONS WILL HELP COUPLES GET A CLEAR UNDERSTANDING OF WHAT THE VENUE OFFERS, ITS POLICIES, AND ANY POTENTIAL LIMITATIONS.   Congratulations and we can’t wait to celebrate with you and make your day truly unforgettable.

It’s true, your locally owned wedding venues are small business owners who not only create hundreds of jobs for the local wedding industry every year, we actively support our local economy. Please consider a locally owned venue, you can find locally owned wedding venues featured on this wedding venue map.
http://www.vineyardatstcharles.com
http://www.sageviewranch.com
http://www.montagumeadows.com
http://wwwthevenue112.com

Thank you for considering the Admiral Room. Visit our social media outlets:
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website http://www.admiralroom.com